Terms & Conditions
WHITECAP LEISURE LIMITED – WILLEN LAKE BOOKING TERMS AND CONDITIONS
References in these terms and conditions to ‘you’ and ‘your’ shall mean the person who makes a booking with us to attend one of our courses run at or from Willen Lake. Where the person participating in the course is not the person making the booking then references to ‘you’ and ‘your’ shall also include the participant where the context permits this.
References in these terms and conditions to ‘we’, ‘us’, ‘our’ and Whitecap Leisure Limited ‘means Whitecap Leisure Limited (company number 03979736) whose registered office is at Campbell Park Pavilion, Silbury Boulevard, Milton Keynes, Buckinghamshire MK9 4AD.
Price and Payment
All courses must be paid in full at the time of booking. Any due discount will be applied at the time of booking.
Cancellation, Failure to Attend and Exclusion
Whilst we try to ensure that all courses proceed on the date specified, there may be occasions, beyond our control when this will not be possible and we reserve the right to cancel a course in those circumstances. Examples of such circumstances are as follows:-
- A course instructor is unavailable for reasons of sickness or otherwise;
- Viable participant numbers are not achieved for that course or date;
- Circumstances arise that are outside of our control, e.g. adverse weather, floods, fire, acts of God etc.
In such circumstances, you will be notified as soon as reasonably practicable and an alternative date will be offered to you. If there are no alternatives dates convenient for you, we shall refund the amount you have paid for that course in full. We will not be liable for any other expenditure or costs incurred by you in the event of such cancellation and you are advised to take out your own cancellation insurance to cover such eventuality.
You may cancel your attendance on a course by notifying us by email to the following email address: firstname.lastname@example.org
If you notify us that you would like to cancel your attendance on the course more than 7 days prior to the course date you will receive a full refund of the amount you have paid for that course. If you notify us less than 7 days prior to the course date but at least 24 hours prior to the time on which the course is scheduled to start you will receive a full refund of the amount you have paid less an administration fee of 20%. If you notify us less than 24 hours prior to the time on which the course is scheduled to start or fail to attend for the course then any refund shall be in our discretion.
Where a course is scheduled to take place over two or more sessions then for the purposes of the preceding paragraph the start time of that course shall be construed as the time on which the first session is scheduled to commence.
Should you fail to attend the first session of a course then you shall not be permitted to attend the remaining sessions unless we, in our discretion, otherwise agree. If we do permit you to attend subsequent sessions you will not be entitled to any refund for the missed session.
Any person who is excluded from a course for any reason shall not be entitled to a refund.
Medical Declaration and Consent Forms
All participants must be physically fit and capable of participating in the course being booked. Should you have any concerns whether you are capable of participating in the course then we advise you to speak to one of our course managers who can explain what the course will involve. If you still have any concerns whether you are capable of participating in the course you should check with your doctor before booking.
Upon attending the your course (or the first session of your course where it involves two or more sessions) you will be required to complete a medical declaration and consent form requiring you to disclose all known disabilities, physical impairments or medication that you are currently taking. Parents or guardians of participant who are under 18 years of age will be required to complete a similar form on behalf of the participant. A copy of such form is sent out with the booking confirmation. Failure to complete this form prior to the start of the course will result in you (or the participant concerned) being refused admission to the course.
We reserve the right to refuse any booking on medical grounds if we consider it to be detrimental to the safety and smooth running of the course or the safety of the other participants on the course.
We also reserve the right at any time (including after a course has started) to exclude a participant from a course where in our opinion that person is unable to safely take part in that course (whether for medical reasons or because of any disability or physical impairment or weakness).
Participants under 16
Participants under the age of 16 are required to be signed out by their parent/guardian at the end of each day. Persons making their way to and from the Watersports Centre alone need a note from their parent/guardian that they give permission for the child to leave the centre unsupervised.
Participating in any water sport carries an inherent risk of injury and drowning. To minimise such risks you must comply with all safety regulations and instructions. We reserve the right to exclude participants from any course if they appear intoxicated or engage in inappropriate behaviour or if they fail to follow any safety regulations and instructions that our staff may give.
All equipment required to participate in a course will be provided by us. This includes suitable buoyancy aids or life jackets. Participants owning their own equipment are welcome to use such equipment, subject to the suitability of the equipment and subject to holding appropriate 3rd party insurance; we reserve the right to require you to use our equipment where we deem your equipment to be unsafe or unsuitable.
Participants should bring a complete change of clothes, swimwear, a towel, and shoes they’re happy to get wet.
We may require photographs and videos to be taken of course participants for marketing and training purposes. Participants (or their parents/legal guardians if the participant is less than 18 years of age ) agree to photos and video being taken for these purposes.
We will only use the information collected about you in accordance with the Data Protection Act 1998. We will not transfer any personal information concerning you or any participant to any third party and will take all reasonable measure to ensure that such information is kept confidential.
Right to Alter
We reserve the right to alter these conditions at any time by giving you prior written notice.
Data center locations. We/Willen lake, etc. may transfer and process Customer Data anywhere in the world where we maintain data processing operations. We shall at all times ensure we provide an adequate level of protection for the Customer Data processed, in accordance with the requirements of Data Protection Laws.
Privacy Shield. To the extent that we process any Customer Data protected by the General Data Protection Regulations in a country that has not been designated by the European Commission or Swiss Federal Data Protection Authority (as applicable) as providing an adequate level of protection for Personal Data, will provide adequate protection (within the meaning of GDPR) for any such Customer Data by working with Data processors who have self-certified its compliance with Privacy Shield principles.
EXCLUSION OF LIABILITY
By booking attendance on a course you are deemed to acknowledge and understand that Whitecap Leisure Limited and its staff and agents (including any independent coaches that Whitecap Leisure Limited may engage to deliver the course) accept no responsibility for any loss injury or damage suffered by any participant which results from taking part in that course except where this can be shown to result directly from the negligence of Whitecap Leisure Limited and its staff and agents.